Tag: ms access (page 1 of 2)

Microsoft Access Tutorial (Part 3): Queries, Forms, & Macros

This article is Part 3 of the Microsoft Access tutorial.

Here’s what’s included in this article:

  • Create a query (so you can “search the database”).
  • Create a form for data entry.
  • Create a macro (so that a multi-step task can be done automatically – at the click of a button).

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Microsoft Access Tutorial (Part 2): Design View, Field Properties, & Relationships

This article is Part 2 of the Microsoft Access tutorial.

Here’s what’s included in this article:

  • Design View.
  • Add field properties to a field.
  • Add two more tables (for the relationship)
  • Set up a relationship between three tables.

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Microsoft Access Tutorial (Part 1): Databases, Tables, & Fields

This article is Part 1 of the Microsoft Access tutorial.

Here’s what’s included in this article:

  • Create a database.
  • Add a table to the database.
  • Add four fields to the table, name/rename them, and set up their data type.

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Microsoft Access Tutorial

This Microsoft Access tutorial will show you how to use Microsoft Access to create a simple database with all the common features such as tables, forms, queries, and macros.

This tutorial is for beginners. No prior database knowledge is assumed.

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What is the Input Mask Wizard in Microsoft Access?

The Input Mask Wizard is a feature of Microsoft Access that helps you create an input mask.

An input mask allows you to specify exactly how data should be entered into the database. It’s an expression that specifies certain rules about how the data should be formatted as it is entered into the system.

Here’s an example of an input mask:

(999) 000-0000

This specifies the format that a phone number must be entered. The number 9 indicates an optional character. The number 0 specifies a mandatory one. So in this example, the area code is optional.

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What is the Expression Builder in Microsoft Access?

The Expression Builder is a component of Microsoft Access that helps you build expressions. It allows you to look up and build expressions without having to remember how to type the full expression.

Screenshot of the Expression Builder in MS Access 2013.

The Expression Builder in Access 2013.

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Microsoft Access vs SQL Server

This article looks at some of the differences between Microsoft Access and SQL Server.

Both Access and SQL Server are developed by Microsoft. Both are relational database management systems. And both have a large presence in organisations across the world.

But between Access and SQL Server, there are some significant differences.

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A Technical Comparison: Microsoft Access 2016 vs SQL Server 2016

Microsoft Access and SQL Server are two relational database management systems from Microsoft. Each has its own strengths and weaknesses. There are many cases where Access is the ideal tool for the job. There are other times where a more sophisticated solution like SQL Server is more appropriate.

When trying to decide which one to use, a side-by-side comparison of the technical specifications of each system can help greatly. Below is a side-by-side comparison of some of the technical limitations of each system.

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What is Microsoft Access?

Microsoft Access is a relational database management system (RDBMS) developed by Microsoft. It’s part of the Microsoft Office suite, included in the Professional and higher editions or sold separately.

Microsoft Access provides a quick and easy way to develop databases and is particularly well suited for individuals and small business. Access is the most popular desktop database on the market.

Screenshot of the Access welcome screen

The Microsoft Access welcome screen allows you to create a database from scratch. You can also search through thousands of templates for a prebuilt database that you can use to get started.

In Access, most tasks can be performed via the graphical user interface (GUI), but more advanced users can also develop applications using Visual Basic for Applications (VBA) code. Advanced users can also use SQL code to write or modify queries.

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How to Create a Form in Access

To create a form in Access 2013 or 2016:

  1. On the left navigation pane, click the table or query that contains the data for your form
  2. From the Create tab on the Ribbon, click Form

This creates a form based on the table or query that you selected from the navigation pane. You can modify the form as required.

You can also create a blank form (using the Blank Form button) or you can use the Form Wizard to create a form.

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